Tracking one physical unit's condition and history

If an item is tracked as individual units, each physical unit gets its own page showing its identity, current location, maintenance status, and complete rental history — everything about that one piece of equipment.

Where to find it

Fleet → open an item → open a specific unit. (If an item has only one unit, opening the item goes straight here.)

A unit's identity, location, and rental history

How it works

• Unit Identity Card — the unit's nickname (e.g. "Jet Ski #2"), a read-only sequence number, an editable Asset Tag (used for QR scanning), a Serial Number, and its current status (Available, In Maintenance, or Retired).
• Unit Location Card — where the unit is currently stored, with a full transfer history and a "Move Unit" button that records a new location plus optional notes.
• Maintenance Status — service tasks due, overdue, or upcoming for this unit, with a red "Overdue" badge if anything's past due.
• Rental History — every booking this unit has ever been assigned to, with dates, status, and price, plus two summary numbers: Total Rentals and Utilization % (days rented divided by days the unit has existed).

Example

If "Jet Ski #2" has gone out on 40 bookings averaging 3 days each since you added it 200 days ago, its Utilization % reflects how many of those 200 days it was actually earning rental income.

Good to know

• Asset value and depreciation for this unit live in their own section — see How a unit's value depreciates over time.
• Damage and pre-rental photos for this unit are covered in Damage reports and checkout photos on a unit.
• This page only exists for items tracked in Individual mode — see Item variants: color, size, and other options.